General Description:
The primary purpose of the (Outsourced) Fleet Officer is to monitor the day-to-day activities of the Fleet Trucks, reporting and administration within the Country and co-ordinate these activities in accordance to the Procedures, Normative Guidelines and Business Rules as set by Agency.
Key Tasks and Responsibilities:
- Under the direct supervision of the Head of Fleet the incumbent shall perform the following duties:-
- Preparation of information for the formulation of a Project Activity Work Plan to ensure a smooth and efficient Transport Operation; monitoring established tasks of the Project Activity Work Plan in accordance to projected schedules and goals set.
- Should be able to provide regular support to the Fleet assigned in all locations by visiting frequently to the trucks physical bases.
- Ensure that Drivers / Convoy Leaders carry out their duties effectively in accordance to their Job Descriptions.
- Ensure that all the necessary permissions / documentation are promptly obtained from all the relevant Governmental Bodies and respective parties to operate the fleet efficiently.
- Responsible for formulation of Convoy’s and Route Planning as well as the updating of Transport Route Matrix.
- Ensure that vehicles are adequately tracked both for operational and security purposes by usage of both HF radio Systems. Constantly track and monitor the position of all trucks / convoys using HF/ GPS and report any irregularities to Transport Manager for action as required.
- Ensure correctness and registering accurate information onto all documents and responsible to produce timely daily, weekly, monthly, quarterly and Annual Reports.
- Liaise with Logistics to obtain Weekly / Monthly Transport Plans to ascertain projected tonnages and measure these against actual tonnages moved.
- Ensure all truck related data is provided to FMS (Fleet Management System Fleet WAVE) in time. This includes trip-sheets, fuel-sheets etc
- Ensure that all signed waybill copy (delivery receipt) submitted to the COMPAS section in time.
- Carry out effective Driver Management to ascertain best / worst performing drivers and implement Bonus Incentive Scheme, to reward those drivers who perform well but also recommend possible disciplinary action against those who don’t.
- Responsible for accident Management and to report any accidents within 24hrs to all respective parties in accordance to Agency Normative guidelines.
Other Duties related the Job
Qualifications:
- University Graduate in Mathematics and English as main subjects.
- Held a higher National Diploma in Transport & Logistics.
- Held the position of Traffic Officer, or similar job in a Company / NGO with at least 2 years’ experience gained in the relevant field.
- Holder of a valid, clean driving license in accordance to the vehicle category assigned to drive in accordance to National Regulations.
- Two years minimum experience preferably 5 years gained in the relevant driver license category.
- Supervisory skills, good coordination and communication skills, proactive and takes own initiative with limited oversight from immediate supervisor.
- Good working knowledge and experience working with Microsoft MS Office Suite.
- Proficient in the use of a computerized Fleet Management System (FMS).
- Excellent command of the English Language, both spoken and written.
- Excellent command of the Arabic Language, both spoken and written.
Apply: Interested applicants may send their CV’s to hibarecruitment@gmail.com
Please write the Job Position as your E-mail subject
Closing Date 10 March, 2019
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